BY LAWS OF THE NATIONAL KIDNEY & TRANSPLANT INSTITUTE UROLOGY ALUMNI ASSOCIATION
Section 1. The name of the association shall be “THE NATIONAL KIDNEY AND TRANSPLANT INSTITUTE UROLOGY ALUMNI ASSOCIATION.”
Section 2. This is a non-stock, non-profit corporation.
Section 3. Its main office shall be in Metro Manila, Philippines.
The objectives of the association are:
1. To promote fellowship among the Urology alumni and consultants of the National Kidney and Transplant Institute.
2. To support and enhance the training of urologists at the National Kidney and Transplant Institute
3. To provide a network of communication and interaction among the graduates and with the National Kidney and Transplant Institute Department of Urology.
4. To support the activities of the Philippine Urological Association, Inc and the Philippine Urology Residents Association.
5. To safeguard the professional interests and welfare of its members.
Section 1. The members shall be classified into (a) Alumni, (b) Faculty, and (c) Associate.
Section 2. The basic conditions for membership in the Association are as follows:
2.1. Alumni: Membership as an Alumni member is attained through an “opting-out” principle. Any graduate of the National Kidney and Transplant Institute Urology Training Program is considered a member unless he submits to the association a letter of refusal to be a member.
2.2. Faculty: Membership as a Faculty member is attained through an “opting-out” principle. Any member of the teaching staff (Active Consultant) of the National Kidney and Transplant Institute Urology Training Program is considered a member unless he submits to the association a letter of refusal to be a member. A Faculty member is exempted from the annual dues of the association unless he is also an alumnus of the National Kidney and Transplant Institute Urology Training Program.
2.3. Associate: Membership as an Associate Member is attained through an “opting-in” principle. All Senior Urology Residents who are in their last year of training and in good standing at the National Kidney and Transplant Institute Department of Urology are considered Associate Members unless he submits to the association a letter of refusal. The Associate Member is inducted during the Mid-Year Fellowship Meeting. During the Annual Fellowship Meeting, the Associate Member is inducted as an Alumni Member.
Section 3. Dues:
3.1. The Association shall be financed by dues, fees and assessments from its members. The amount and terms of payments shall be determined by the Executive Council.
3.2. Other sources of income shall be from donations, fund raising activities or gifts solicited by the members.
Section 4: Disciplinary Provision
4.1. Censure, Suspension or Expulsion: The Executive Council may censure, suspend or expel any member upon the recommendation of ten or more alumni or faculty members for behavior injurious and derogatory to the dignity of the Association such as, but not limited to:
4.1.1. Unethical professional conduct: Any member whose conduct is unethical and prejudicial to the Association may after due hearing is dropped from membership by the unanimous vote of the Executive Council.
4.1.2. Conviction of a felony or of any crime relating to and/or arising out of the practice of medicine or involving moral turpitude.
4.1.3. Termination of the right to practice medicine by the duly constituted authority.
4.2. Automatic Termination: The Executive Council may automatically terminate:
4.2.1. A member who fails to pay his dues and assessments for three consecutive years after proper notification.
4.2.2. A member who fails to attend both Fellowship meetings during the Philippine Urological Association Annual Meeting and the Mid-Year Scientific Assembly.
4.3. Reinstatement: A member who is dropped from the roll of members may be readmitted upon deliberation and majority vote of the membership body during the regular bi-annual Fellowship meeting.
Section 5: Member in Good Standing: A member is in good standing if he has complied with the attendance requirement of the Association; he is not being censured or under suspension from membership privileges or from the practice of medicine; and he is not delinquent in the payment of his financial obligations.
Section 6: Resignation: Resignation of members shall be in writing, addressed to the Executive Council.
Section 1. There shall be a Executive Council consisting of seven members, six of whom are either Alumni or Alumni Rotators and one faculty member. The members of the Executive Council shall be elected at the Annual Fellowship meeting of the Association by all members in good standing of the Association. The Executive Council shall consist of the following:
(2) Vice President
(4) Treasurer and
(5) Three (3) Council Members
There shall also be an Assistant Secretary and an Assistant Treasurer. These positions shall be filled by a corresponding Associate Member who will be appointed by their respective officer. Thus, the Secretary will appoint the Assistant Secretary while the Treasurer will appoint the Assistant Treasurer.
Section 2. The functions of the Executive Council will be as follows:
2.1. It shall manage the executive business of the Association
2.2. It shall determine the character, scope and progress of the Association’s Fellowship meetings for the year.
2.3. It shall exercise the power relating to discipline as provided by Article III, Section 4 of the Constitution.
2.4. It shall have the power to employ legal counsel and to engage such employees as may be necessary for the transaction of the business of the Association.
2.5. It shall keep a record of its meetings and activities and the first order of business of any meeting shall be the reading and if necessary the correction and clarification of the minutes of the preceding meeting.
2.6. It shall exercise such other powers and fulfill such other duties as provided by the Constitution.
2.7. The Executive Council shall hold at least two meetings per year.
Section 3: Four members of the Executive Council present in person shall constitute a quorum for the transaction of business meetings of the Executive Council.
Section 4: Vacancies of the Executive Council, which may occur during the year, may be filled by a member appointed by the President for the remaining term.
Section 1: The President shall be the Chief Executive Officer of the Association and shall be in charge of the direction of its affairs. He shall submit an annual report to be approved by the body at the Annual Fellowship Meeting.
Section 2: In the absence of the President, the Vice President shall preside at the meeting of the Association and of the Executive Council. In the event of the absence of the President and Vice President, a presiding officer may be appointed by the Executive Council.
Section 3: The Secretary shall give notice of all meetings of the Association and of the Executive Council and shall keep the minutes of such meetings. He shall conduct the correspondence, keep the records of the Association and of the Executive Council.
Section 4: The Treasurer shall receive, keep and disburse the funds of the Association, and will submit the audited financial statement at the end of each fiscal year and at the end of his term.
Section 5: The other Executive Council members will help the officers plan and carry out the affairs of the Association.
Section 1: Standing Committees: There shall be three standing committees, the Mid-Year Fellowship Meeting Committee and the Annual Fellowship Meeting Committee.
1.1. The Mid-Year Fellowship Meeting Committee: This will be composed of the newest graduates of the National Kidney and Transplant Institute Urology Training Program and the members who reside nearest the area where the Philippine Urological Association Mid-Year Convention will be held. It will be the responsibility of this committee to arrange for sponsors and accommodations for the meeting which will be held right after the PUA Mid-Year Fellowship Night.
1.2. The Annual Fellowship Meeting Committee: This will be composed of the newest graduates and graduating residents of the National Kidney and Transplant Institute Urology Training Program. It will be the responsibility of this committee to arrange for sponsors and accommodations for the meeting which will be held on the eve of or right after the PUA Annual Fellowship Night.
1.3. The PBU Review Committee: This will be composed of the members who have been most recently certified as diplomates of the Philippine Board of Urology. It will be the responsibility of this committee to aid new graduates and graduating residents of the National Kidney and Transplant Institute Urology Training Program in their review for the three parts of the Philippine Board of Urology. This will be done by organizing lectures and workshops, compiling of review materials and mock written and oral exams for the benefit of alumni who will be taking the PBU exams.
Section 1: Annual Fellowship Meeting: The Association shall hold an Annual Fellowship Meeting during the last quarter of the year, coinciding with the Philippine Urological Association Annual Convention. The exact date will be either on the eve or right after the PUA Fellowship Night. The presence of 2/3 of the entire membership body shall constitute a quorum for each meeting. During this meeting, induction of new members and assignment of committee members will be the main priority.
Section 2: Mid-Year Fellowship Meeting: The Association shall hold a Mid-Year Fellowship Meeting that will coincide with the Philippine Urological Association’s Mid-Year Convention. The exact date will be right after the PUA Fellowship Night.
Section 3: Special Meetings: Special meetings of the Association may be called by the President when deemed necessary. The presence of 2/3 of the entire body shall constitute a quorum, except in cases where the law specifies a higher voting requirement.
Section 4: Executive Council Meetings: The Executive Council shall meet at least quarterly to exercise its corporate powers and duties. The presence of four officers shall constitute a quorum.
Section 5: Committee Meetings: The committees shall meet as often as necessary. Majority of the members shall constitute a quorum.
Section 1: Annual Elections: The annual election of the members of the Executive Council shall be held during the Annual Fellowship Meeting.
Section 2: Commission on Elections: The Commission is an independent body which shall have the sole authority to manage and conduct the elections of the Association. It shall be composed of three members nominated by the Executive Council and voted upon by the body during the Annual Fellowship Meeting after the officers have been elected.
Section 3: Referenda/Plebiscites: The Executive Council may call for a referendum on matters of general interest. It shall be conducted by the Commission of Elections selected during the last Annual Fellowship Meeting.
Section 4: Election Code
4.1. The Candidates – Eligibility
4.1.1. Must be a member of good standing for at least one year certified by the Secretary and Treasurer.
4.2.2. Nominations from the floor must be made by one member in good standing and seconded by another.
4.3.3. Nominees must be physically present during the time of election.
4.3.4. Nominees may refuse if a valid reason is presented before the Commission on Elections. The Commission shall determine the validity of the reason.
4.2. The Elector or Voters
4.2.1. Only members of good standing are qualified to vote in person subject to the limitation as provided by the By-laws. An updated roster shall be made available and be used as a guide to qualify voters.
4.2.2. No proxy votes shall be recognized.
4.2.3. A member shall have only one vote and can vote only once.
4.3.1. The election shall be held during the Annual Fellowship Meeting specified by the By-Laws.
4.3.2. Procedure of Voting
126.96.36.199. Voting shall be conducted by secret ballot.
188.8.131.52. A member shall have only one ballot and can vote only once.
184.108.40.206. The use of surname is valid unless other candidates have the same in which cases the first name and initial shall have to be specified.
220.127.116.11. The conduct of the elections shall be determined by the Commission on Elections.
4.3.3. Tallying and Canvassing of Votes
18.104.22.168. Canvassing and tallying shall be done in public immediately after the voting.
22.214.171.124. Election protest shall be entertained if they are in writing and preferably under oath by the Commission on Elections after the canvassing.
126.96.36.199. The decision of the Commission on Elections is final, executory and unappealable.
188.8.131.52. Proclamation of the winners is done by the Commission on Elections immediately after the canvassing.
Section 1: These by-laws may be amended by simple majority of the members in good standing by personal or proxy vote during the Annual Fellowship Meeting, provided that such proposed amendments shall have been officially sent to each member at least one month prior to the convention or by calling a Constitutional Convention.
Section 1: These By-laws shall be effective immediately after ratification and adoption by the Association during the Mid-Year Fellowship meeting in 2000.
Section 2: Transitory provisions may be made by the Executive Council for all other matters which may arise in the interim.
Dr. Pedro Tingson Jr. - Iloilo Doctor’s Hospital. E-Mail: firstname.lastname@example.org
Dr. Candido Eduardo Bartolome, III - Consultant: St. Luke’s Medical Center, Medical City General Hospital. E-Mail: email@example.com
Dr. Lucio Giovanni Palanca – Migrated to the U.S. E-Mail: firstname.lastname@example.org
Dr. Freddie Sy - Consultant: Mother Seton Hospital, Bicol Medical Center, St. John Hospital, Naga City. E-Mail: email@example.com
Dr. Francisco Agustin – San Juan Medical Center, MMC, Delos Santos Medical Center. E-Mail: firstname.lastname@example.org
Dr. Manuel Hipolito – Cagayan Valley Regional Hospital, Clinica de Leon, St. Paul Hospital, Isabela Doctor’s General Hospital, De Vera General Hospital, Manila Doctors Hospital.
Dr. Herman Sorongon, Jr. – Davao Doctor’s Hospital, San Pedro Hospital, Medical Mission Group Hospital, Davao Medical Center, Kidapawan Doctor’s Hospital. E-Mail: email@example.com
Dr. Ernesto Cabahug – Cebu Doctors Hospital.
Dr. Francis Silvestre Perez – San Pedro Hospital, Paranaque Medical Center. E-Mail: firstname.lastname@example.org
Dr. Genlinus Yusi – Capitol Medical Center, NKTI, Medical City. E-Mail: email@example.com.
Dr. Jose Benito Abraham
Dr. Andres Marrero
Dr. Emmanuel Sebastian
* Names in Bold are diplomates of the PBU.